Facilities & Estates Coordinator

2020-01-06 11:50:082020-03-05Austin Banks
Job TypePermanent Full Time
AreaSouth Yorkshire, UK
SectorAdministration, Secretarial Customer Service
Start Date
Job Ref585121
Job Views215
Description
585121
Facilities & Estates Coordinator
Barnsley
Full Time/Permanent
Competitive Salary
 
Our client is a fast-growing, multi-award-winning business that collaborates with retailers, manufacturers and brands to unlock the potential in surplus stock.
They are currently on the lookout for a Facilities & Estates Coordinator to join their successful team at their Head office in Barnsley.
 
About the role
 
  • First line of response for internal maintenance queries and direct this to the relevant contractor/department within the agreed SLA
  • Keep in close contact with stakeholders while their query is still active and ensure full completion and close out and follow up on any actions as necessary
  • Ensure all relevant equipment is sent to contractors for calibration in a timely manner to ensure compliance
  • Work closely with the maintenance team to control PPM schedules and support FM service schedules
  • Scanning and processing relevant documents to comply with service history compliance
  • Obtain quotes on general equipment with guidance from FM and PM
  • Process purchase orders
  • Maintain all relevant spreadsheets and documentation for the department including the facilities management system
  • Produce department reports as required
  • Be the main point of contact for all queries for the department
  • Support with general administration for Estates, Facilities and Projects
  • Produce any new documents as required
  • Maintain and Follow up on non-conformities
 
Skills Required
 
  • Previous Experience in an Administrative/maintenance-based role
  • Excellent Communication skills;  both written and verbal
  • Excellent IT skills
  • Ability to provide exceptional customer service to both internal and external customers
  • Ability to liaise comfortably with stakeholders at all levels
  • Being comfortable working both alone and as part of a team
  • Attention to detail
  • Experience of creating, running and maintaining reports
  • Ability to multi task and prioritise key issues
  • Ability to manage expectations
  • Ability to identify and improve working practice
 
Benefits
 
  • Membership to staff shop
  • 2x death in service cover
  • Company pension
  • Discounted café
  • Discounted gym
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Druids House
25 High Street
Bentley
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DN5 0AA

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01302 822 228

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